The necessary evil?
These were alarming figures with which the German Federal Audit Office caused a sensation in 2015: according to the financial controllers at the time, 10 billion euros would escape the tax authorities every year through cash manipulation. And this only in the so-called cash-intensive sectors, which also include the catering trade.
In order to finally get a grip on this apparently massive black money problem, the state launched a counter-attack in December 2016 and passed the “Law on Protection against Manipulation of Digital Basic Records”. In several phases, this should make cash fraud virtually impossible by 1 January 2023 at the latest.
When the treasury rings twice
One of the most important innovations in this process, phase two, was the introduction of the so-called “Kassen-Nachschau” (cash register review): Since 1 January 2018, this has allowed the tax authorities to go unannounced to companies and check the cash register on site. Oops, surprise visits from the Treasury? This has indeed brought a new quality – and the industry is in a state of turmoil.
It is therefore high time to take a closer look at the effects of the cash register review: What exactly does the new paragraph say? What does this review mean for entrepreneurs in the gastronomy and hotel business? And: What do you have to do to be on the safe side?
Finally: 6 tips for the cash register review
- Create technical prerequisites!
Make your cash register now fit for the new tax requirements. This means either that you update your existing system. Or you can look at a new POS system that meets all scale-related requirements. Because: The time of old and open cash registers is finally over!
Tip: Always prepare yourself for a cash register review, even if you “only” use an open cash register in the form of a cash desk or cash box. This is because the auditor may check all POS systems and, for example, also demand a cash check.
- Take daily cash accounting to heart!
Do not delay the day-end closing in the cash book (any longer). After all, in order to satisfy the auditors, the cash book must also be right – every day. If the auditor has doubts about your proper cash accounting, this can be a defect.
Tip: Some POS systems have an integrated pos ledger function. Check with your provider.